Shobhit Keshari

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About

Work

Playground

Resume

About

Work

Playground

Resume

About

Work

Playground

Resume

About

Recruitment Platform

A single platform that simplifies the entire recruitment journey for students and recruiters.

Overview

GDSC recruitment previously depended on WhatsApp groups, Instagram announcements, Google Forms, and multiple scattered links — leading to confusion, miscommunication, and manually managed workflows.

This project introduces a single, unified recruitment platform where applicants can apply, track progress, complete tasks,and schedule interviews — while recruiters manage the entire process with automation and clarity.

GDSC On Campus JSS recruitment was spread across multiple tools like WhatsApp, Instagram, Google Forms, and spreadsheets, making the process confusing and hard to track.

This led to 25% candidate drop-off and 40% of recruiter time being spent on manual coordination instead of evaluation.

Recruitment platform brings everything into one simple platform where applicants can apply, track progress, complete tasks, and book interviews, while recruiters manage the entire process with clarity and less effort.

MY ROLE

Product Designer [Research, UI/UX, Prototyping]

TEAM

2 Product Designer

4 Developer

My Role

Product Designer

Product

Web Platform

Timeline

3 weeks

The Problem

For Students

⚡

No single platform and unified process.

⚡

Have to open Instagram again and again.

⚡

Too many links to open.

⚡

Chance of missing important info.

⚡

Scattered information leading to missed announcements.

⚡

Lack of clarity in application status and progress updates.

⚡

Problem arises if wrong credentials/email used.

⚡

Aptitude platforms don't work sometimes.

For Recruiters

⚡

Registration links need to be shared manually.

⚡

Have to send individually the messages and mails.

⚡

Have to make various forms in different platforms.

⚡

Resumes are difficult to go through.

⚡

Doubts resolved through WhatsApp, which caused confusion.

⚡

Interview day mismanagement.

⚡

Unavailability of 4th years for HR rounds.

⚡

Difficult to navigate through different links of same candidate.

Understanding the Users

To understand the real gaps in the recruitment experience, I spoke directly with both students and recruiters.

Since I am also a part of GDSC, I had gone through the same process myself — which gave me first-hand clarity on where things break and how it feels as a candidate.

To understand the real gaps in the recruitment experience, I spoke directly with both students and recruiters.

Since I am also a part of GDSC, I had gone through the same process myself, which gave me first-hand clarity on where things break and how it feels as a candidate.

Key Insights

⚡

Students struggled because the journey felt unclear and scattered.

⚡

Recruiters struggled because everything had to be managed manually.

⚡

Everyone wanted a single place where they could follow the process without confusion.

⚡

Students struggled because the journey felt unclear and scattered.

⚡

Recruiters struggled because everything had to be managed manually.

⚡

Everyone wanted a single place where they could follow the process without confusion.

Key Insights

⚡

Students struggled because the journey felt unclear and scattered.

⚡

Recruiters struggled because everything had to be managed manually.

⚡

Everyone wanted a single place where they could follow the process without confusion.

⚡

Students struggled because the journey felt unclear and scattered.

⚡

Recruiters struggled because everything had to be managed manually.

⚡

Everyone wanted a single place where they could follow the process without confusion.

Designing the New Journey

The earlier recruitment flow felt scattered and unpredictable.
My goal was to redesign it into a simple, guided journey where every step naturally leads to the next.

The earlier recruitment flow felt scattered and unpredictable.

My goal was to redesign it into a simple, guided journey where every step naturally leads to the next.

Before — A Scattered Recruitment Journey

Before - A Scattered Recruitment Journey

Recruitment was spread across WhatsApp, Instagram, Google Forms, Notion pages, HackerRank tests, GitHub submissions, and several other platforms. There was no single place to follow the process, making it difficult for both students and recruiters to track progress or stay updated.

This scattered setup caused confusion, missed updates, and unnecessary manual work. Students had to check multiple apps for new links or announcements, which reduced engagement and even led to fewer submissions. Recruiters had to manually send reminders, verify data across platforms, and manage schedules — turning the process into a stressful, time-consuming experience.

Before Screens (Old Recruitment Flow)

Google Forms

Instagram

Notion for task

Before Screens (Old Recruitment Flow)

WhatsApp
Google Forms
Instagram
Notion for task

From a UX perspective, the journey had:

⚡

High cognitive load (too many platforms to remember)

⚡

Low clarity (no single source of truth)

⚡

Low motivation & interest (students dropped off due to complexity)

⚡

High friction (too many steps, too many apps)

⚡

Unpredictability (no clear timeline or guided flow)

⚡

It was clear that the experience needed to shift from scattered and overwhelming → to guided, structured, and easy to follow.

User Flow

To bring structure into the recruitment experience, I mapped a clear end-to-end flow that connects every step into one guided journey.
Instead of jumping between apps, students now move through the process in a simple, predictable path.

Wireframes

I mapped out the core screens to define structure, hierarchy, and the step-wise flow before moving into UI.

Key Design Decisions

Each part of the interface was designed to remove confusion, reduce platform-hopping, and give both students and recruiters a guided, predictable experience.
Here’s how the final design solves the earlier challenges:

4. Personalized Profile & Submissions Hub

Students can view and update their personal details, resume, and submission links in one place — ensuring recruiters get complete and accurate information.
This page also shows profile completion status, encouraging students to finish their details before applying, which improves data quality for recruiters.

Shobhit Keshari

Aspiring Designer

1st year

82% -

Complete your profile to let recruiters know more about you!

Complete profile

Shobhit Keshari

Aspiring Designer

1st year

82% -

Complete your profile to let recruiters know more about you!

Complete profile

Shobhit Keshari

Aspiring Designer

1st year

82% -

Complete your profile to let recruiters know more about you!

Complete profile

Basic details

shobhitkeshari98@gmail.com

+91 0987654321

23cseds010

Your resume

Submitted links

Not submitted

https://dribbble.com/profi...

GDG JSSATEN

Home

Dashboard

Website

Results

I have a doubt

Google Developer Groups OnCampus

JSS Academy of Technical Education

2025 GDG JSSATEN

Back

Profile

Recruiter-Side Decisions

Recruiter Workspace — Managing Recruitment With Ease

To remove the manual effort of tracking forms, messages, and scattered tools, recruiters now have a complete workspace inside the platform.
They can securely log in, create assessments, monitor submissions, evaluate candidates, and manage interview rounds — all in one place.

This centralized control panel eliminates spreadsheets, reduces coordination time, and helps the team focus on selecting the best candidates instead of managing logistics.

To remove the manual effort of tracking forms, messages, and scattered tools, recruiters now have a complete workspace inside the platform.

They can securely log in, create assessments, monitor submissions, evaluate candidates, and manage interview rounds — all in one place.

This centralized control panel eliminates spreadsheets, reduces coordination time, and helps the team focus on selecting the best candidates instead of managing logistics.

Impact

+42% Participation

390+ → 550+ applicants

+42 % Participants

More step completion

⚡More step completion

⚡390+ → 550+ applicants

-40% Manual Workload

-40 % Manual Workload

-40% Manual Workload

Fewer reminders/forms

⚡Fewer reminders/forms

Faster evaluations

⚡Faster evaluations

Reflection & Learnings

⚡

Real user insights directed the design - not assumptions.

⚡

Structuring the whole journey improved clarity more than just improving screens.

⚡

Collaboration and quick iterations helped deliver a better product faster.

⚡

Real user insights directed the design - not assumptions.

⚡

Structuring the whole journey improved clarity more than just improving screens.

⚡

Collaboration and quick iterations helped deliver a better product faster.

Instagram Stories everywhere.
One Google Form for registration.
Another for aptitude.
A third for tasks.
Miss one? You're out.

No second chances.
WhatsApp reminder drops
...buried under 200 unread messages
No clear status. No progress tracking.
A third for tasks.
Recruiter Side: Total Fragmentation
5 spreadsheets. 3 Google Forms.
External coding platform. Endless DMs.
Each form owned by a different person.
Interview Day Disaster

"Whose GitHub is this?"
"Which aptitude score matches?"

Scrambling between tools mid-interview.

Let's create something amazing together. Drop me a line and let's get the conversation started.

Let's create something amazing together. Drop

me a line and let's get the conversation started.

Let's create something amazing together. Drop me a line and let's get the conversation started.

shobhitkeshari98@gmail.com

shobhit ke…

ux_shobhit

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